DX IN K-12

Making digital transformation work

In our most recent advisory board roundtable discussion, our leaders explored digital transformation and the challenges associated with it. They drew on their expertise and the current situations at their respective schools to provide valuable insights into DX and what it means to them. Each of them also discussed the difficulties of enacting change and shared their perspectives on best practices in this area.

The push for digital transformation in K-12 education continues to reshape how schools operate, deliver instruction, and engage students. However, this shift is not without its challenges. Drawing from insights shared during our discussion, we have highlighted the key obstacles to digital transformation and how schools can overcome them to better support their missions.

1. Staff Training and Development

One recurring theme is the critical need for effective staff training. Teachers and administrative staff often lack the time and resources to fully understand and integrate new technologies into their daily routines. As Marissa Hancock, IT program instructor and CTE department co-chair at Great Crossing High School, said, “Training the trainer is beyond critical. Without quality training and support, it’s difficult to ensure success.”

Best Practice: Establish peer networks where experienced staff train others. This approach not only builds internal expertise but also fosters a culture of collaboration. Lunch-and-learn sessions and accessible tutorials can help bridge knowledge gaps and increase staff confidence.

2. Budget Constraints

Funding remains a perennial obstacle in education. From acquiring cutting-edge technology to maintaining infrastructure, schools face tough financial decisions. Gregory Long, director of purchasing and distribution at Seminole County Public Schools, noted, “Change often happens piecemeal because we don’t have the dollars to do it all at once.”

Best Practice: Seek creative funding solutions, such as state grants or partnerships with local businesses. Schools can also focus on phased implementations, starting with high-impact areas, to demonstrate value and build momentum for further investment.

3. Data Security and Privacy

As schools adopt more digital tools, safeguarding student and staff data becomes increasingly complex. Diana Drew, executive director of technical and document services at Grand Prairie ISD, emphasized the challenges, stating, “Data security isn’t convenient, but it’s essential. We must protect sensitive information while enabling collaboration.”

Best Practice: Invest in robust cybersecurity systems, including continuous monitoring and staff training to recognize threats like phishing. Establish clear policies for data sharing and storage to prevent violations of regulations such as FERPA.

Driving Innovation Amid Challenges

Despite these obstacles, schools are finding innovative ways to embrace digital transformation:

• Student-Centered Approaches: Programs like classroom monetization help students learn real-world business skills. Hancock shared how her students earn “classroom bucks” for jobs, teaching them financial literacy and entrepreneurial thinking.
• Enhanced Collaboration Tools: Districts are exploring tools like Microsoft SharePoint to streamline workflows while maintaining data security. Drew explained how this shift reduces inefficiencies and fosters better teamwork among educators.
• Real-World Applications: Practical experiences, such as producing goods for local businesses, prepare students for life beyond the classroom. Hancock noted, “Every project should either be used by someone or sold. This mindset transforms students’ approaches to learning.”

Digital transformation in K-12 education is a journey fraught with challenges, but it also presents immense opportunities. By addressing training, budget, and security hurdles with strategic solutions, schools can create an environment where innovation thrives. As Hancock aptly put it, “We’re not just teaching skills; we’re building confidence and preparing students for a future where they can thrive.” By focusing on these best practices, K-12 institutions can not only adapt to the demands of a digital age but also set their students and staff up for lasting success.